Privacy Requirements for the Use of Artificial Intelligence in Student and Research Data

Effective Date: November 27, 2023
This Privacy Requirements outlines the practices of TAMU concerning the collection, use, and disclosure of personal information in relation to the use of artificial intelligence (AI) for student and research data.

1. Information We Collect:
   1.1 Student Data: We may collect personally identifiable information (PII) from students, including but not limited to names, contact information, academic records, and other relevant information necessary for educational purposes.
   1.2 Research Data: We may collect research-related data, including data generated through the use of AI technology for research and analysis purposes.
   
   
2. How We Use the Information:
   2.1 Educational Purposes: We use student data for educational and administrative purposes, including but not limited to enrollment, academic advising, grading, and research activities.
   2.2 Research and Analysis: Research data is used for the purpose of advancing academic and scientific knowledge, employing AI technology to analyze and interpret data.
   
   
3. Use of Artificial Intelligence:
   3.1 AI Algorithms: AI algorithms may be used to process and analyze student and research data, with the aim of improving educational experiences and advancing research objectives.
   3.2 Automated Decision-Making: In some instances, AI technology may be used for automated decision-making processes, ensuring fairness, transparency, and compliance with applicable laws and regulations.
   
   
4. Data Security:
   We implement reasonable and appropriate security measures to protect against unauthorized access, alteration, disclosure, or destruction of personal information, particularly when utilizing AI technology.
   
   
5. Ethical Considerations:
   5.1 Bias and Fairness: We take measures to mitigate bias and ensure fairness in the use of AI technology, particularly when making decisions that may impact individuals.
   5.2 Data Ownership and Control: Ownership and control of data used in AI applications will be clearly defined and communicated to all relevant parties.
   
   
6. Compliance with Laws and Regulations:
   We will comply with all applicable laws and regulations governing the use of AI technology for student and research data.
   
   
7. Contact Us:
   If you have any questions or concerns regarding this Privacy Requirements, please contact:
   John Pryde
   Assistant Vice President and Privacy Officer
   Texas A&M University | TEES | AgriLife | TTI | TEEX
   YMCA, Suite 101A
   College Station, TX 77843-1243
   ph: (979) 845-9853 | Toll Free 1-833-261-1247
   [email protected] | [email protected]
   
   
8. Updates to the Requirement:
   We reserve the right to update this Privacy Policy at any time. Changes will be communicated through appropriate channels.